Using Quick schedule without an account
Scheduling that needs no account. Covers the two styles, the two URLs you get, and the 90-day retention.
- Help category
- Quick scheduling
Quick schedule is scheduling that works without an account. Creating one issues two URLs at once, one to hand to the people you are asking and one that is yours alone, and the only things a participant types in are a name and a comment.
The create page is /en/quick/new
It opens from the "Quick schedule without signing up" button on the home page, or directly at /en/quick/new. There is no entry for it in the header navigation.
The form asks for an "Event name", which is required. "Organizer name (optional)", "Notes (optional)" and the "Set an estimated duration" toggle can all be left alone. Below them you pick the "Scheduling method", and then fill in either "Candidate date and time" or "Target days and windows", depending on the style.
Pressing "Create schedule and get URLs" produces the two URLs. Creation is limited to five times per 60 seconds, and answering or acting as the organiser to twenty times per 60 seconds.
There are two styles, and the style is fixed at creation
The two styles are "Vote on proposed times" and "Collect availability". Once the page exists you cannot switch it to the other one.
| Style | How people answer | What is suggested | What can be changed later |
|---|---|---|---|
| "Vote on proposed times" | Pick "Yes", "Maybe" or "No" on each candidate | One candidate carries the "Top candidate" badge | Candidates can be added and removed |
| "Collect availability" | Drag on the timeline to mark "Available", "Tentative" or "Unavailable" | A best slot is marked on the timeline (an estimated duration is required) | Target days and windows cannot be changed |
Choosing "Collect availability" switches "Set an estimated duration" on for you and fills in 60 minutes. "Time increment" offers 15, 30 and 60 minutes, and the default is 15.
You get one URL for participants and one for yourself
The screen shown once the page is created lists "Participant URL (for sharing)" and "Organizer URL (for you only)". The first is the one you hand out. The second is what you use to watch the answers arrive, edit the event, confirm a time, delete the page, and hand it over to an account.
Up to 50 candidates and 200 answers
- Candidate times: 50, and the target days in "Collect availability" share the same limit
- Answers on one schedule: 200
- Event name, organiser name and participant name: 255 characters each
- Memo and notes: 2,000 characters. Comment: 1,024 characters
- Estimated duration: 15 to 1,440 minutes
Candidate times have to be in the future, and two candidates cannot share a start time. In "Collect availability" the screen does not stop you selecting 51 target days or more, and creation then fails. A window that runs past midnight into the next day cannot be built on the create screen either.
The top candidate is recalculated on every answer
In "Vote on proposed times", "Yes" counts as one point, "Maybe" as half a point and "No" as nothing. The candidate with the highest total takes the "Top candidate" badge, and exactly one candidate carries it. The figure in "{percent}% of respondents can attend" is that total divided by the number of people who have answered.
No top candidate is shown while there are no answers at all, none is shown once a time has been confirmed, and none is shown in "Collect availability". The best slot in "Collect availability" is only calculated while an estimated duration is set.
Confirming a time closes the page to answers
On the organiser page you pick one candidate and press "Confirm this time". After that, neither new answers nor edits to the answers already given are accepted. "Unconfirm" reopens the page when you want to collect more.
Editing the candidates replaces the list as a whole. A candidate you drop is deleted, and the answers given to it are deleted with it. If you delete the candidate that was confirmed, the confirmation is lifted for you.
Times are shown to everybody in the time zone the browser reported when the page was created, and no time zone name is printed on the screen. If the people you are asking are in other timezones, write the reference time into the event name or the memo. How the times on a shared page are read is set out in "When a Tokiawase link arrives".
The page is kept for 90 days from the last action
Every action pushes the deadline back. Creating the page, an edit by the organiser, an answer from a participant, an edit to an answer, confirming and unconfirming all count. Opening the page to look at it does not. Confirming does not make the page permanent either: it moves the deadline to 90 days from that moment.
There is no count of the days left, no notice as the deadline approaches, and no separate action that extends the page. The one place it is mentioned is the note under the create form: "A Quick schedule is deleted 90 days after it was last used. Register and you can keep it indefinitely."
Handing the page over from "Transfer this schedule to your account" on the organiser page removes the 90-day deletion, and the URLs and the answers carry on working as they are. The organiser URL is the only thing that can do it; the participant URL cannot. A schedule that has been handed over once cannot be handed to a different account. The steps are in "Creating an account".
No email, no calendar, no meeting URL
Creating a Quick schedule is not counted toward the monthly total on the Free plan. How that total is counted is in "How pricing works". What is stored as an answer is the name, the comment and the answer itself; there is no field and no column for an email address. How access logs are handled is written in the Privacy policy.