Poll — propose times and settle on one
You list candidate times and participants answer yes, maybe, or no. Once the answers are in, pick one, confirm it, and everyone is notified by email.
- Capability category
- poll-scheduling
When to use it
A poll suits the case where the participants are already decided and you have a rough idea of the candidate times. Settling a meeting, a review, or an interview among a handful of people is the typical case.
If you cannot narrow the candidates down, or there are enough participants that you want to see everyone availability at once, team availability is the better fit.
Creating a poll
You fill in the basics, the candidate times, and the participants, then confirm. If your calendar is connected you can see where you are already busy, so you can avoid proposing times that are taken.
Adding an email address for a participant means they receive the invitation and the confirmation.
Reading the responses
Each candidate shows who answered yes, maybe, or no. Candidates with more yes answers stand out, so you can pick from those. You do not have to wait for everyone before confirming.
After you confirm
Everyone with an email address on file, plus you, receives the confirmed details with a calendar file (.ics) attached. Reminders are sent automatically before the start.
If a meeting tool is connected, a meeting URL is created at the same time and included in the notification.
If it is not connected, or the connection has lapsed, the meeting URL cannot be created and the confirmation email is not sent at all. If you do not need an automatic meeting URL, set the meeting method to none when you create the poll and the confirmation will go out regardless.
Calendar entries behave differently: when no calendar is connected the entry is simply skipped and the notifications still go out.