Group booking link — one link covering several hosts
Publish one booking link covering several hosts. Choose whether every host must attend, or whether any one of them is enough.
- Capability category
- group-booking-url
What it is for
When more than one person can take a booking, a single link covers all of them. The other person no longer has to work out who to approach.
Shared inboxes, interviews run by a panel, and team office hours are the usual cases.
Two allocation policies
You choose one when you create the booking type. It changes which slots are offered.
All hosts must be free
Only the times when every named host is free are offered. Use this when everyone genuinely has to attend.
The more hosts you add, the fewer slots survive. With a large group, narrow the list or widen the hours you accept.
Any one host
A slot is offered if at least one host is free. Use this when a single person taking the booking is enough. More slots survive, so it is easier for the other person to find a time.
Compared with a personal booking link
If you are taking bookings alone, use a booking link. It is simpler and there is no allocation to think about.
A group booking link adds the work of reconciling several calendars, which buys you nothing when there is only one host.
After a booking comes in
The hosts and the person who booked receive the confirmed details, and reminders before the start. These arrive whether or not a calendar or meeting tool is connected.
The automatic meeting URL only works with a meeting tool connected. If you choose the automatic meeting URL while nothing is connected, the confirmation email is not sent at all. Set the meeting method to none if you are not using meeting URLs. This matches how a personal booking link behaves.